Call for Abstract Proposals

Submit your research to be included in the Scientific Program for our upcoming 78th Annual Meeting in Montreal, June 1-3, 2024. Deadline: December 31, 2023

Submission Portal Now Open

The Scientific Program Committee is now accepting abstract submissions for the 78th Annual Meeting of the Canadian Society of Otolaryngology-Head and Neck Surgery, to be held on June 1 - 3, 2024 at Le Centre Sheraton Montreal Hotel, Montreal, QC.

important dates

September 29, 2023 – Submission portal opens 

December 31, 2023 – Deadline for submission (all formats)

January 15, 2024 – Poliquin Competition: abstract withdrawal without penalty

April 15, 2024 – Poliquin Competition: completed manuscript submission deadline (must be accompanied by a letter from program director)  – PDF format only

April 15, 2024 – E-Poster final submission deadline (PDF, Landscape) 

May 15, 2024 – Visual presentation elements for Workshops, Poliquin and Paper sessions deadline for advanced submission (ppt. Standard landscape) 

 

Submission

Instructions

Online Submission: Submissions for the Scientific Program, E-Poster Display and Poliquin Resident Competition will only be accepted via the online portal.

Confirmation: All submissions will be confirmed automatically by email. If you do not receive a confirmation email your submission was unsuccessful.

Making changes: You may return to the submission portal to update your own content including abstracts, learning objectives and citation details until the deadline of December 15, 2023. You may not make edits after the review process has started or been completed unless otherwise indicated.

All submissions to the program will be reviewed by the Scientific Program Committee in a blind review process.

Do not include any names or affiliations in the body of your abstract, title or learning objectives, if you do, your submission will be disqualified. 

There must be an identifiable staff person from the affiliated department that is:

– A contributor to the work being presented, 

– is registered for the meeting, 

– and will be present during the presentation.

If no staff person is available to meet all three criteria, the paper will not be accepted. 

In order to be considered for review all submissions must include:

Session Title – as it will appear in the scientific program

Abstract – Maximum length of 250 words in a structured format including Objective, Method, Results and Conclusion

Learning Objectives – for instructions on how to write your learning objectives click here 

Length – Workshops are 45 minutes to 1 hour in length.

Accepted Workshops –  You may upload a Powerpoint or Keynote slide presentation to your speaker portal by no later than April 15, 2024. Standard, landscape format. 

Length – Paper sessions are 5 minutes in length followed by a discussion period between every 4-5 papers.  

If your paper session is accepted, you may submit an accompanying visual presentation in powerpoint or keynote standard landscape format. 

Accepted Papers: You may upload your visual presentation slides in a Powerpoint or Keynote file through your speaker portal by no later than April 15, 2024. (Standard, landscape format). 

Declined Papers: If your paper session is not approved for presentation it may be approved for an e-poster format.

Length – Poliquin sessions are 7 minutes in length followed by 3 minutes of discussion.

Eligibility – To qualify for this competition you must be an active resident in a Canadian academic institute. 

Track (Subspecialty) Selection – It is important that you select Poliquin Research Competition from the track selection field in the second page of the submission portal regardless of the subspecialty your research falls under. 

Quality of Submission – Please keep in mind that the quality of your manuscript is a factor in the judging of the research award. 

– Your manuscript must meet publication standards to be considered. 

– We strongly suggest that you have your supervisor review your submission to ensure it meets the highest professional standards. For more information click here.

Accepted Submissions – If you are accepted for the Poliquin Competition you must send an electronic copy of the completed manuscript to the Awards Committee Chair, Dr. Daniel MacNeil ([email protected]) by no later than April 15, 2024.

Declined Submissions – If your research is not selected for consideration in the Poliquin competition you may be asked to present a podium session. 

 

E-Posters do not have a session time associated with them, they are displayed on screens throughout the venue, available on the website, event app and CSOHNS social channels.

Accepted Posters: If your e-poster submission is accepted you must submit your final poster by April 15, 2024.

Document Formatting: Vertical Orientation, 18 x 24 inches, PDF file

 

Session Title – You will see this term used in the second step of your submission processes. Please enter your paper, workshop, paper, poster title here. 

Session Description – You will see this term used in the second step of your submission process. Please enter your abstract here. 

Tracks – This term is used to describe the various subspecialty selections. Content will be grouped by subspecialty or Poliquin competition, please select the subspecialty your research fits best within. For Poliquin Submissions: Regardless of the subspecialty or “track” your research falls within, you must select “Poliquin.” 

Frequently Asked Questions

Most frequent questions and answers

Do I have to register to speak at the annual meeting?

Yes, with the exception of our guest of honour, lifetime achievement award winner(s) and keynote guest speaker(s) everyone included in the Scientific Program must register and pay to attend the event. This applies to the all members of the executive and council as well. 

What if I don't get my visual presentation files in before the deadline?

If you are unable to submit your files by the stated deadline you do have the option to attend with a digital copy of your file ON A PORTABLE HARD DRIVE, (not on a computer / cloud / device/ email). If you do not submit your presentation in advance of the deadline you are responsible for delivering it to the AV technician in the appropriate room. You MUST provide it to the AV technician with at least 2 hours lead time, during a break in the day so not to disrupt other presenters. If you fail to do this your presentation will be removed from the program. We strongly encourage you to submit ahead of time so you are not removed from the program. 

May I edit my submission?

You may edit your submission through the submission portal until the deadline of December 15, 2023. After this date, submissions can not be edited. After your submission is accepted you may edit your visual presentation or your citation order until April 15, 2024. 

May I submit multiple entries for the scientific program?

Yes. There is no limit to the number of podium sessions, e-posters or workshops you submit. However, you may only enter one research abstract for consideration for the Poliquin Resident’s Competition. 

Support

If you require assistance, you may contact Samantha at [email protected] | 519.318.3765