Online Submission: Submissions for the Scientific Program, E-Poster Display and Poliquin Resident Competition will only be accepted via the online portal.

Confirmation: All submissions will be confirmed automatically by email. If you do not receive a confirmation email your submission was unsuccessful.

Making changes: You may return to the submission portal to update your own content including abstracts, learning objectives and citation details until the deadline of December 15, 2023. You may not make edits after the review process has started or been completed unless otherwise indicated.

All submissions to the program will be reviewed by the Scientific Program Committee in a blind review process.

Do not include any names or affiliations in the body of your abstract, title or learning objectives, if you do, your submission will be disqualified. 

There must be an identifiable staff person from the affiliated department that is:

– A contributor to the work being presented, 

– is registered for the meeting, 

– and will be present during the presentation.

If no staff person is available to meet all three criteria, the paper will not be accepted. 

In order to be considered for review all submissions must include:

Session Title – as it will appear in the scientific program

Abstract – Maximum length of 250 words in a structured format including Objective, Method, Results and Conclusion

Learning Objectives – for instructions on how to write your learning objectives click here 

Length – Workshops are 45 minutes to 1 hour in length.

Accepted Workshops –  You may upload a Powerpoint or Keynote slide presentation to your speaker portal by no later than April 15, 2024. Standard, landscape format. 

Length – Paper sessions are 5 minutes in length followed by a discussion period between every 4-5 papers.  

If your paper session is accepted, you may submit an accompanying visual presentation in powerpoint or keynote standard landscape format. 

Accepted Papers: You may upload your visual presentation slides in a Powerpoint or Keynote file through your speaker portal by no later than April 15, 2024. (Standard, landscape format). 

Declined Papers: If your paper session is not approved for presentation it may be approved for an e-poster format.

Length – Poliquin sessions are 7 minutes in length followed by 3 minutes of discussion.

Eligibility – To qualify for this competition you must be an active resident in a Canadian academic institute. 

Track (Subspecialty) Selection – It is important that you select Poliquin Research Competition from the track selection field in the second page of the submission portal regardless of the subspecialty your research falls under. 

Quality of Submission – Please keep in mind that the quality of your manuscript is a factor in the judging of the research award. 

– Your manuscript must meet publication standards to be considered. 

– We strongly suggest that you have your supervisor review your submission to ensure it meets the highest professional standards. For more information click here.

Accepted Submissions – If you are accepted for the Poliquin Competition you must send an electronic copy of the completed manuscript to the Awards Committee Chair, Dr. Daniel MacNeil (danielle.macneil@lhsc.on.ca) by no later than April 15, 2024.

Declined Submissions – If your research is not selected for consideration in the Poliquin competition you may be asked to present a podium session. 

E-Posters do not have a session time associated with them, they are displayed on screens throughout the venue, available on the website, event app and CSOHNS social channels.

Accepted Posters: If your e-poster submission is accepted you must submit your final poster by April 15, 2024.

Document Formatting: Vertical Orientation, 18 x 24 inches, PDF file

Session Title – You will see this term used in the second step of your submission processes. Please enter your paper, workshop, paper, poster title here. 

Session Description – You will see this term used in the second step of your submission process. Please enter your abstract here. 

Tracks – This term is used to describe the various subspecialty selections. Content will be grouped by subspecialty or Poliquin competition, please select the subspecialty your research fits best within. For Poliquin Submissions: Regardless of the subspecialty or “track” your research falls within, you must select “Poliquin.”