2023 Annual Meeting

Instructions for Authors

The Scientific Program Committee is now accepting abstract submissions for the 2023 Annual Meeting of the Canadian Society of Otolaryngology-Head and Neck Surgery, to be held on September 9 & 10, 2023 at Sheraton Toronto Airport Hotel & Conference Centre, Toronto, ON.

This will be a shorter in-person event that will include papers, e-posters, the Poliquin Competition as well as workshops and panels organized by the Society’s subspecialty committees.  More information about the workshops and panels will be forthcoming.

DEADLINE FOR ABSTRACTS:  April 30, 2023

SUBMISSION PORTAL –  https://www.entcanada.org/news-events/annual-meetings/abstract-submission-form/

Submissions for the general program can include scientific papers or e-poster displays covering the various subspecialties of otolaryngology.  In addition, we are accepting submissions for the Poliquin Residents’ Research Competition.  Abstracts for the general program and the Poliquin Resident Competition will only be accepted via the submission portal.

The entire program, including abstracts, will be published on the CSO-HNS website.

All submissions to the general program will be reviewed by the Scientific Program Committee.  No names and/or affiliations should be included in the title or body of the abstract – if these are present, your abstract will not be reviewed.  Abstract information may be submitted in either French or English, with a maximum length for submissions of 250 words, in a structured format (Objective, Method, Results and Conclusion).  All submissions must include learning objectives.  Guidelines on how to write learning objectives available on the website at https://www.entcanada.org/education/active-members/. (Click on “Tips on How to Write Learning Objectives”.)

Special Submissions

POLIQUIN RESIDENT RESEARCH COMPETITION:  Abstracts must be received by April 30^th, 2023, via the online submission portal for the general program at https://www.entcanada.org/news-events/annual-meetings/abstract-submission-form/.

For Those Accepted to the Poliquin Competition    You are required to send an electronic copy of the completed manuscript to the Awards Committee Chair, Dr. Danielle MacNeil at [email protected] no later than July 30^th, 2023.   IMPORTANT  Please keep in mind that the quality of your manuscript is a very important factor as to whether you will be considered for a research award.  It must meet publication standards to be in the running.  We strongly recommend that you start working on your submission as soon as you are accepted for the competition and have your supervisor review it to ensure that it meets the highest professional standards.  IMPORTANT  Along with your manuscript, you must include a letter from you program director or otolaryngology supervisor confirming your status as a resident–in-training at a Canadian program and that you are responsible for the design, analysis, and manuscript composition of the research project.

Complete instructions available at: https://www.entcanada.org/fellowships-awards/awards-grants/poliquin-resident-competition/. Papers not accepted for the Poliquin Resident Competition will be considered for the general program unless otherwise stated.

ELECTRONIC POSTERS / ePOSTER PRIZE:   Only electronic posters will be considered for display on the annual meeting website.   If your work is accepted you must submit your poster in a PDF format (vertical orientation only) to the Awards Committee Chair, c/o [email protected] no later than July 15^th, 2023. Please make a notation in the email if you wish to stand for the competition. Only those posters submitted by this deadline date will have the opportunity to be short-listed by the selection committee prior to the meeting according to pre-set criteria. Complete instructions are available at https://www.entcanada.org/fellowships-awards/awards-grants/poster-prize/.

 Papers previously presented at other OHNS meetings are eligible for submission.

Presenters are required to complete the Disclosure Declaration.  This declaration is part of the online abstract submission form.

PLEASE NOTE   For students (medical/non-medical), residents, and fellows who are presenting podium papers, there must be an identifiable staff person from the affiliated department that is: 1) a contributor to the work being presented, 2) has registered for the meeting and 3) will be present in the audience during the presentation. If no staff person is available to meet all three criteria, the paper will not be accepted to the meeting.

Receipt of your submission will be confirmed automatically by email.  It is very important to contact the office at 519-846-0630 / [email protected] immediately if you do not receive this acknowledgement.

Important DEADLINE Dates

April 30 – Paper, e-Poster, and Poliquin Resident Research Competition submissions

May 30 – Poliquin Competition:  abstract withdrawal without penalty

July 30 – Poliquin Competition:  completed manuscript (PDF format only) & letter from program director

July 15 – e-Posters:  completed presentation (vertical PDF format only)

Please contact the office at [email protected] if you have any questions or issues.

OPTIONS FOR PAYMENTS

CREDIT CARD / CHEQUE

Download a registration form / formulaire d’inscription, complete and fax, phone or mail it with your payment to:

Canadian Society of Otolaryngology-Head & Neck Surgery
68 Gilkison Street
ELORA, ON N0B 1S0
Tel: 519-846-0630 / Fax: 519-846-9529

For security reasons please do not email you credit card number.

PAYPAL

Select the correct category below, click “Add to Cart” and following directions.  If you wish to add another item, use the PayPal back button, return to this page and select an additional payment.  Please note that you do NOT need a PayPal account to use this service.

Reservation Link:

You will find the information for your online reservation link below. If you have questions or need help with the link, please do not hesitate to ask. We appreciate your business and look forward to a successful event.

Book your group rate here.

EVENT SUMMARY:

Conference Hotel: The Sheraton Toronto Airport & Conference Centre, 801 Dixon Road, Toronto, ON M9W 1J5
Conference Rate: $179 / night
Start Date:  Saturday, September 9, 2023
End Date: Sunday, September 10, 2023
Last Day to Book Using the Group Rate: August 18, 2023

EXHIBITOR INFORMATION

LOCATION

Muskoka Foyer
Sheraton Toronto Airport Hotel & Conference Centre
801 Dixon Road
Toronto, ON M9W 1J5
Contact:  Mr. Giuseppe Secchiano  email:  [email protected] 

VIEWING TIMES

Saturday, September 9 – 07:15 to 17:00
Sunday, September 10 – 07:15 to 14:00 (following lunch)

SET-UP

Friday, September 8 – 17:00 to 19:00 & Saturday, September 9 – 06:00 to 07:00

DISMANTLE

Sunday, September 10 – 14:00  (after lunch). Everything must be moved out by 16:00.

Breakfast, lunch and coffee will be served in the Muskoka Foyer each day.

Click the following link for complete information – Exhibitors’ Information & Contract / Floor Plan

For any questions or concerns please contact Donna Humphrey at [email protected]